1. SmartZoos STATEMENT ON PRIVACY
This document addresses privacy aspects in SmartZoos, whereby SmartZoos refers to the Platform and related services. SmartZoos collects different types of data from the user: personal information, log information and non personally-identifiable information, and information about the user activities.
SmartZoos platform and related services ensure that data is tracked and stored only for SmartZoos purposes and treated in accordance with the EU directive.
The SmartZoos platform may contain links to external websites published by other content providers. These other websites are not under our control and we encourage you to review the privacy policies of each website you visit and use.
1.1 Definition of personal information
Personal information is information which you provide to SmartZoos which personally identifies you, such as your name, email address or other data which can be reasonably linked to such information. You provide this when you register as a user.
SmartZoos acts in accordance with European legislation for collection and treatment of personal data, and in particular SmartZoos aims to follow the principles of the OECD Privacy Framework (OECD, 2013):
Please read this notice carefully to understand what we do with the information you leave through your navigation in SmartZoos.
2. COLLECTION OF INFORMATION
2.1 Data collected in SmartZoos can be of two types:
2.1.1 Personal information - when a user registers in SmartZoos platform, the following data is being collected and stored: full name, email address and role (e.g., Zoo Member). After creation of Activity or Activity Item, the following information is made public: name of the creator and any information you voluntarily add into the creation form.
Personal information is collected and used with the following purposes:
Personal information is stored in secured servers. SmartZoos has put in place technical and organisational security measures to prevent the loss or unauthorised access of users’ personal information.
2.1.2 Tracking SmartZoos tracks user activities related to participation in our Activities, your performance while answering the question and the occasional GPS position, for the aim of scientific research.
2.2. No individual analytics will be knowingly made available to other people outside SmartZoos.
3.1. The SmartZoos platform is hosted on servers located in Estonia. Data concerning registration to the Platform, platform cookies, data related to game results are all collected and stored on those servers. Since Estonia belongs to the European Economic Area (EEA), the EEA legislation on privacy and the protection of personal data has been implemented. However, some usage data - mainly concerning analytics and client-side error tracking - may be stored in non-EU (e.g., Switzerland) or non-European Countries (e.g., United States). All of that data is anonymous and cannot be directly associated with users of the platform.
3.1.1 When registering, you are asked for consent before any data is collected, in accordance with the European Union (EU) Data Protection Directive 95/46/EC.
3.1.2 Registration is not allowed without user consent to Privacy and Terms and Conditions policies.
3.1.3 The Platform may, from time to time, contain links to the websites of third parties. If you follow a link to any of these websites, please bear in mind that these websites have their own privacy policies and that we do not accept responsibility or liability for any of these policies. Please check these policies before you submit any personal information to these websites.
4. YOUR RIGHTS
4.1. You have the right to know what kind of data is being collected about you and for what purposes, how your data are processed, and this information must be available in a clear and understandable way.
4.2. You have the right to cancel or correct any information in your user profile. This does not include anonymous information that has already been collected (e.g., reports, scientific publications).
4.3. You have the right to unsubscribe from the Platform and email communications.
4.4. You have the right to be treated with respect, regardless of race, religion, gender, sexual orientation, maternity, marital or family status, disability, age or national origin.
4.5. You have the choice to use an anonymous name or your clear name when registering as display name.
5.1. SmartZoos cares for your privacy and procedural and technological measures are in place to protect your Personal Information. Such procedures protect the confidentiality of the personal information or user traffic that SmartZoos creates, receives, stores and transmits.
5.2. SmartZoos has done all in its power to ensure that all the requisite technical and organisational security measures to prevent unauthorised access to users’ personal information are in place. As far as security measures under the direct control of SmartZoos are concerned, we ensure:
5.2. SmartZoos protects all stored data from misuse and respects the rights of the data owners which are guaranteed by the European Union's (EU) Data Protection Directive 95/46/EC.
5.3. SmartZoos protects all personal data no matter where it is sent, processed or stored, even outside the EU, and therefore must comply with the EU standard contractual clauses.
5.5. SmartZoos may disclose your Personal Information only:
(a) if we are required to do so by law, regulation or other government authority or otherwise in cooperation with an investigation of a governmental authority;
(b) to enforce the SmartZoos Terms and Conditions of Use;
(c) to protect the safety of users of the SmartZoos platform and services.
6. COOKIES AND SIMILAR TECHNOLOGIES
Web storage features:
6.2. SmartZoos uses Google Analytics. Google Analytics is a web analytics service provided by Google, Inc. (“Google”), to help us see how our Platform is used. The data collected by Google Analytics is used to analyse how frequently the same people revisit the Platform, how the Platform is found (from advertising or referring websites), and which pages are most frequently viewed. This information is combined with data from other users to create an overall picture of Platform use.
7. SmartZoos uses Secure Sockets Layer (SSL). The Secure Sockets Layer is a protocol that aims to allow the applications to transmit information in a secure and protected way. The applications that use the SSL certificates are able to manage sending and receiving of the protection keys, and encrypt and decrypt information transmitted using the same keys. In this way, all sensitive data that travels inside the Platform maintains a heightened level of security. The same SSL certificate technology is used by SmartZoos partners when communication between different platforms is needed; this keeps the data transfer secure not only within the SmartZoos platform but also when transferring data to and from the partner platforms.
For any additional information please contact: firstname.lastname@example.org
Effective as of 01/01/ 2018